Small Groups
**Please make sure that you have the AppAdmin Role assigned to yourself from within TouchPoint.
**Please note that there may be other sections within TouchPoint to set the following data points, but we recommend following the steps laid out below.
To set your Small Group field values, open the Involvement and go to the…
People Tab
Here you can set the following fields:
- Leaders - Edit the person member type to = leader
Meetings Tab - leave blank for Small Groups
Settings Tab
General
- Involvement Type - Select whatever designation you use for Small Groups (this should be distinct from Standard Events).
- Location
- Description
- Image
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Attendance
- Day - set via a schedule
- Time - set via a schedule
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Extra Values
- Audience (Type = dropdown)
- Age Range(Type = dropdown)
- Group Size (Type = dropdown)
- Campus (Type = dropdown)
- In-Person - Online (Type = dropdown)
- Childcare (Type = dropdown)
- Languages (Type = dropdown)
- Video (Type = text)
- Tags (Type = checkboxes)
Mobile/Sites
- Check the checkbox for ‘Show in Sites’
- Set Category to ‘Other’ (This will enable your tag categories)
Additional Steps To Enable Involvements
Go to Administration → Sites
Involvements Tab
- Enable Public Data Sharing: You can decide what types of data you'd like to send to your website (i.e. Events / Small Groups). Please note, Job Postings and Volunteer Opportunities are currently unavailable.
- Custom Field Mapping: Map the custom fields that you created on the involvements
- Small Group Filters: Again, be sure to map the ‘Small Group Involvement Type’ to whatever you use to distinguish your Small Groups.
Security Tab - Here you can create and add your own authentication token.
Events
Since Standard Events and Small Groups are both involvements, the data preparation process is very similar; however, there are a few key differences that will be highlighted below.
Meetings Tab
- Date (and Future Dates if there is more than one date for this event) on a schedule
- Time - on a schedule
Settings Tab
General
- Involvement Type - By default, involvements will be considered Events, unless the Involvement Type is explicitly set as a Small Group/ Cell Group, etc.
(Of course, you can specify the Involvement Type to be something like 'Event' if you'd prefer).
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Attendance - Leave blank for Events